Planning a wedding can feel truly overwhelming and you may not know where to start! That’s why we give all couples our curated list of Preferred Vendors and Itinerary.
We have hand picked the best vendors in the area to work within a variety of budgets. All vendors must be licensed, insured, and approved in advance of your event (vendors listed below have already gone through this process). Should a vendor provide their services without prior approval, there will be a $250 fee (per vendor).
approved vendors
TENT / EVENT RENTALS
Professional Party Rentals
email. jim@professionalpartyrentals.com
phone. (864) 627-8808
​
To ensure a seamless event setup, we kindly request scheduling the tent for a Thursday setup between 8 am and noon. This timeframe allows our team to be on site promptly and provide the necessary support for a successful event. Your cooperation in adhering to this schedule will greatly contribute to the preparedness of the property prior to your arrival.
FLORISTS
​
Fern & Flora Studios
email. fernandflorastudios@gmail.com
phone. (828) 702-1389
​
Willow Falls has a special and exclusive partnership with Fern and Flora Studios, where Hannah, the owner, personally oversees the grounds to ensure that the floral arrangements perfectly complement the natural beauty of the surroundings. Hanna's intimate knowledge of the property allows her to expertly select and design florals that harmonize with the venue's aesthetic, creating a truly magical atmosphere for your special day. Learn more
CATERERS
Sage & Spice Catering
phone. (864) 263-9977
email. tori@sageandspicecatering.com
​
67 Biltmore
phone. (828) 252-1500
email. hello@67biltmore.com
​
Cielo
phone. (828) 220-3600 ext 404
​
Vinnies Italian
phone. (828) 630-8100
​
CAKES
​
Gateaux Cakes
phone. (828) 513-1920
email. gateauxhvl@gmail.com
​
Donatelli Cake Designs
phone. (828) 225-5751
BARTENDER *required
Rollin' Retro | Chris & Alaina
Chris and Alaina infuse a poetic touch into crafting artisanal cocktails. Their expertise lies not just in mixing exquisite drinks but also in pairing them with impeccable presentation, ensuring each sip is a delightful sensory journey. Their exclusivity is dedicated to prioritizing our couples, offering bespoke beverage experiences tailored to their vision. Starting in 2024, they introduce a charming addition: a 1968 Shasta travel trailer turned mobile bar, perfectly complementing the beauty of our venue and adding an extra touch of allure to weddings and celebrations.
​
PHOTOGRAPHERS
Jacqueline Franquez
email. jacquelinefranquez@gmail.com
phone. (828) 808-7744
website.
Leslie West
email. hello@lesliewestphoto.com
phone. (706) 308-3679
website.
Terri Clark
email. terri@terriclarkphotography.com
phone. (828) 399-0338
website.
Jess Hopkins Photography
contact.
website.
PHOTO BOOTH
The Bus Booth
email. info@thebusbooth.com
phone. (828) 407-0844
website.
DJ & Entertainment
​
DJ | SPINFIRE Entertainment
Todd Dionne
phone. (828) 400-2736
​
Spinfire Entertainment stands as the premier choice for on-property DJs due to their unrivaled blend of quality and personability. What truly sets them apart is their ability to maximize sound within the constraints of noise ordinances, ensuring a limitless party atmosphere. Spinfire Entertainment guarantees a seamless fusion of professionalism, exceptional music, and respect for local regulations, making them the sole option for those seeking a DJ who transforms Willow Falls into an extraordinary and hassle-free celebration.
​
Guitarist / Singer | Threadbare
Ben Mackel
email. threadbare@benmackel.com
​
Violinist / Bluegrass Fiddle | Julie Chiles
email. thegritlickers@gmail.com
phone. (803) 603-3140
HAIR & MAKE-UP
Aveda Bliss
phone. (828) 692-4452
​
AnaRie | Ali Lawless
phone. (732) 614-6757
OFFICIANT
Adventure Officiant
email. adventureofficiant@gmail.com
phone. (315) 515-8424
Simple I Dos | Mark Robertson
email. mark@markrobertsonphoto.com
phone. (828) 230-1700
OFFSITE ACCOMODATIONS
Highland Lake Cottages | Cabins
email. info@highlandlake.net
phone. (828) 692-1359
​
The Lodge at Flat Rock | Hotel
email. mountainlodge2@aol.com
phone. (828) 693-9910
​
Holiday Inn Express & Suites
phone. (828) 698-8899
​
Quality Inn & Suites
phone. (828) 393-0892
VENUE SHUTTLE / TRANSPORTATION
​
Parking | Unitarian Fellowship of Hendersonville
409 E Patterson St. Hendersonville, NC 28739
2.3 Miles - 5 Minutes from Willow Falls
​
Van In Black
email. info@VanInBlack.com
phone. (800) 903-2503
​
WILCOX Transport Services
phone. (828) 254.0746
​
Elite Limosines
email. bookings@elite-limousine.com
phone. (828) 890-2424
itinerary
-
10:00 - 2:00 Vendor Arrival / Set-Up
​
-
2:00 - 3:00 Guest Arrival
​
-
3:00 - 3:30 Ceremony | Stone Terrace
​
-
3:30 - 5:00 Cocktail Hour | Front Porch / Trail
* Chairs moved from ceremony to reception
* Photo Booth Open
* Bar Open
* Bridal Party & Family Photos
​
-
5:00 - 7:00 Dinner | Upper Wood Patio
* Introductions
* Speeches
* Cake cutting
-
7:00 - 9:30 Dance Party | Stone Terrace
* 8:45 Last call
* 9:00 1st trolley leaves Willow
* 9:00 Bar closed
* 9:15 Last song
* 9:30 Bride & Groom exit photo op
* 9:45 2nd trolley leaves Willow
​
-
9:30 - 10:00 Clean-Up
* 10:00 ALL day-of guests must be off property
* 11:00 Exterior event lighting turned off