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Planning a wedding can feel truly overwhelming and you may not know where to start! That’s why we give all couples our curated list of Preferred Vendors and Itinerary.

 

We have hand picked the best vendors in the area to work within a variety of budgets. All vendors must be licensed, insured, and approved in advance of your event (vendors listed below have already gone through this process). Should a vendor provide their services without prior approval, there will be a $250 fee (per vendor).

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approved vendors

DAY OF COORDINATION

 

Deidra Day Fink

email. deidra@willowfallsevents.com

cell. (828) 450-5740

TENT / EVENT RENTALS

 

Professional Party Rentals

email. jim@professionalpartyrentals.com

phone. (864) 627-8808

website.

To ensure a seamless event setup, we kindly request scheduling the tent for a Thursday setup between 8 am and noon. This timeframe allows our team to be on site promptly and provide the necessary support for a successful event. Your cooperation in adhering to this schedule will greatly contribute to the preparedness of the property prior to your arrival.

FLORISTS

Fern & Flora Studios

email. fernandflorastudios@gmail.com

phone. (828) 702-1389

website.

Willow Falls has a special and exclusive partnership with Fern and Flora Studios, where Hannah, the owner, personally oversees the grounds to ensure that the floral arrangements perfectly complement the natural beauty of the surroundings. Hanna's intimate knowledge of the property allows her to expertly select and design florals that harmonize with the venue's aesthetic, creating a truly magical atmosphere for your special day. Learn more

CATERERS

         

Sage & Spice Catering

phone. (864) 263-9977

email. tori@sageandspicecatering.com

website.

67 Biltmore

phone. (828) 252-1500

email. hello@67biltmore.com

website.

Cielo

phone. (828) 220-3600 ext 404

website. 

Vinnies Italian

phone. (828) 630-8100

website. 

CAKES

Gateaux Cakes

phone. (828) 513-1920

email. gateauxhvl@gmail.com

website.

Donatelli Cake Designs

phone. (828) 225-5751

email. karen@donatellicakedesigns.com

website.

BARTENDER

 

Rollin' Retro | Chris & Alaina

inquiry form

Chris and Alaina infuse a poetic touch into crafting artisanal cocktails. Their expertise lies not just in mixing exquisite drinks but also in pairing them with impeccable presentation, ensuring each sip is a delightful sensory journey. Their exclusivity is dedicated to prioritizing our couples, offering bespoke beverage experiences tailored to their vision. Starting in 2024, they introduce a charming addition: a 1968 Shasta travel trailer turned mobile bar, perfectly complementing the beauty of our venue and adding an extra touch of allure to weddings and celebrations.

PHOTOGRAPHERS
       
       Jacqueline Franquez

       email. jacquelinefranquez@gmail.com
       phone. (828) 808-7744
       website.

       Leslie West
       email. hello@lesliewestphoto.com
       phone. (706) 308-3679
       website.

       Terri Clark
       email. terri@terriclarkphotography.com
       phone. (828) 399-0338
       website.


       Jess Hopkins Photography     
       contact.
       
website.


PHOTO BOOTH
     
 
The Bus Booth
       email. info@thebusbooth.com
       phone. (828) 407-0844
       website. 

DJ & Entertainment

DJ | SPINFIRE Entertainment

Todd Dionne

phone. (828) 400-2736

website.

Spinfire Entertainment stands as the premier choice for on-property DJs due to their unrivaled blend of quality and personability. What truly sets them apart is their ability to maximize sound within the constraints of noise ordinances, ensuring a limitless party atmosphere. Spinfire Entertainment guarantees a seamless fusion of professionalism, exceptional music, and respect for local regulations, making them the sole option for those seeking a DJ who transforms Willow Falls into an extraordinary and hassle-free celebration.

Guitarist / Singer  | Threadbare

Ben Mackel

email. threadbare@benmackel.com

website.

Violinist / Bluegrass Fiddle  | Julie Chiles

email. thegritlickers@gmail.com

phone. (803) 603-3140

website.

HAIR & MAKE-UP

 

Aveda Bliss

phone. (828) 692-4452

website.

AnaRie | Ali Lawless

phone. (732) 614-6757

website.

OFFICIANT

 

Adventure Officiant

email. adventureofficiant@gmail.com

phone. (315) 515-8424

website.

 

Simple I Dos | Mark Robertson

email. mark@markrobertsonphoto.com

phone. (828) 230-1700

website.

OFFSITE ACCOMODATIONS

 

Highland Lake Cottages | Cabins

email. info@highlandlake.net

phone. (828) 692-1359

website.

The Lodge at Flat Rock | Hotel

email. mountainlodge2@aol.com

phone. (828) 693-9910

website.

Holiday Inn Express & Suites

phone. (828) 698-8899

website.

Quality Inn & Suites

phone. (828) 393-0892

website.

VENUE SHUTTLE / TRANSPORTATION

Parking | Unitarian Fellowship of Hendersonville

409 E Patterson St. Hendersonville, NC 28739

2.3 Miles - 5 Minutes from Willow Falls

directions.

Van In Black

email. info@VanInBlack.com

phone. (800) 903-2503

website.

WILCOX Transport Services

contact form

phone. (828) 254.0746

website.

Elite Limosines

email. bookings@elite-limousine.com

phone. (828) 890-2424

website.

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itinerary

itinerary

  • 10:00 - 2:00 Vendor Arrival / Set-Up

  • 2:00 - 3:00 Guest Arrival

  • 3:00 - 3:30 Ceremony | Stone Terrace

  • 3:30 - 5:00 Cocktail Hour | Front Porch / Trail

* Chairs moved from ceremony to reception

* Photo Booth Open

* Bar Open

* Bridal Party & Family Photos

  • 5:00 - 7:00 Dinner | Upper Wood Patio

* Introductions

* Speeches

* Cake cutting

 

  • 7:00 - 9:30 Dance Party | Stone Terrace

* 8:45 Last call

* 9:00 1st trolley leaves Willow

* 9:00 Bar closed

* 9:15 Last song

* 9:30 Bride & Groom exit photo op

* 9:45 2nd trolley leaves Willow

  • 9:30 - 10:00 Clean-Up

* 10:00 ALL day-of guests must be off property

* 11:00 Exterior event lighting turned off

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